The Task Calendar: See What's Done, Due, and Coming Up
See every task on one dashboard strip — what's done, what's due today, and what's coming up. Swipe past, today, and future. Free on every plan.
On your dashboard
You can almost always see what your team is doing right now. What you can't see is what's coming — tomorrow's prep, next week's recurring jobs, the deadline that quietly lands on Friday. Most task tools only show you "now", so the days ahead stay invisible until they arrive.
The Task Calendar is a strip of day cards on your Loopapa dashboard. Swipe back to any past day to see what got done and what ran late, stay on today for everything that's still open, and swipe forward to see the work that's already scheduled to land. One screen — done, due, and coming up.
Because it reads from the same tasks and recurring schedules your team already use, there's nothing to set up. This guide walks through what every part of the calendar shows you as the admin, what your staff see on their own version, and the small moves — like reshaping a recurring job before it runs — that most managers miss.
Sun 21
Today
+2 over
Tue 23
Past, today, and the days ahead — in one strip.
What does the Task Calendar show you?
The Task Calendar is a horizontal strip of day cards on your dashboard — one card per day. It opens centered on today, and you move through it by swiping with your finger or tapping the arrows: a single arrow steps one day, a double arrow jumps a whole month.
Every card reads from real data, so it means something different depending on where you are in time:
- Past days are a record of what happened — every completed task, marked on time or late.
- Today shows everything still open right now, plus a +N over count of anything past its deadline.
- Upcoming days show the tasks your recurring schedules will create — visible before they exist, so you can see the week taking shape.
As the admin, you see the whole team's day on every card. Each staff member sees the same strip on their own dashboard, filtered to just the tasks that are theirs — so nobody scrolls past work that isn't relevant to them.
+2 over
‹ › one day · « » one month · or swipe
How do you see what slipped — and who was on it?
Swipe back to any past day and the card becomes a record, not a guess. Every task that ran that day is there with the outcome locked in: a green check for on time, a red one for late, the time it was due, and the photo of the person who owned it.
Each row carries the staff member's photo. Your team upload their own, and you can approve and lock a photo so it never changes again. It sounds small, but it's why a past day is readable at a glance: your eye learns each face, so you see whose task slipped without stopping to read a name.
Because the deadline time sits on the row, "late" isn't an opinion. A task due at 11:00 and finished at 11:40 is marked late on its own. Tap any past task to open it in full — the chat, who did what, and the exact completion time.
Your staff see their own past days the same way: their own runs, on time or late. The record is shared, so accountability is built in — people can see their own track record without you having to chase it.
Opening checklist
Due 08:00 · finished 07:55
Restock supplies
Due 11:00 · finished 11:40
Stock check
Due 12:00 · finished 11:58
Deep clean
Due 16:00 · finished 16:35
Two late, two on time — the locked photos make it obvious whose.
How do you change a recurring task before it runs?
Tap any task on a future day and you don't edit that one day — you open the recurring template behind it, the single source that creates every copy. Change the time, who's assigned, how often it repeats, or whether it runs on closed days, and the change reshapes every future run from that point on.
That's because a future day isn't real work yet. The rows you see ahead are projections of what your recurring schedules will produce — there's nothing to "fix" on that date. You adjust the template, and the calendar instantly re-draws the days ahead to match.
It also keeps the calendar honest about time. Past and today's cards open the real task — its chat, who did it, the exact completion time. Future cards open the template. Same strip, two behaviours, depending on where you are in time.
Staff can tap a future task too, but they get a read-only preview: they see what's coming and can prepare, without changing the schedule. Editing the template is reserved for people with permission to manage recurring tasks — usually you.
Edit recurring task
Applies to every future run.
Tap a future task → edit the template → the whole week ahead updates.
Real-world example
A hotel manager's morning, on one strip
Lina runs front-of-house at a 40-room hotel. Her team spans housekeeping, reception, breakfast service and maintenance, across shifts that start before dawn and end late. She doesn't open a report — she reads the Task Calendar on her dashboard, and the whole operation is one swipe wide.
Looking back, she swipes to yesterday: 18 housekeeping tasks done, but the pool chemical check is red — due 11:00, finished 14:50. The locked photo tells her instantly it was the afternoon maintenance hire, so she taps the task, reads the chat, and follows up. Thirty seconds, no chasing.
Right now, today's card shows two room-turnover checks still pending and a +1 over: the 09:00 linen count slipped past its deadline. She nudges the right person before it becomes a complaint at check-in.
Looking ahead to Saturday — a 60-guest checkout day — the calendar already shows the recurring lobby deep clean landing at 06:00. She taps it, opens the template, and moves it to 05:00 so it finishes before the rush. Every future Saturday now runs earlier. The day hasn't happened, and she's already fixed it.
-
Looking back — yesterday
Pool check finished 14:50, due 11:00 — flagged late. The locked photo shows who. One tap to follow up.
-
Right now — today
Two room checks pending, plus +1 over for the 09:00 linen count. She nudges before check-in.
-
Looking ahead — Saturday
Lobby deep clean projected at 06:00. She opens the template and shifts it to 05:00 — every future Saturday updates.
Where the Task Calendar fits with everything else
The calendar doesn't run on its own data — it's a window onto the tasks, schedules, and settings you already use. Here's how the pieces connect:
- The upcoming days are drawn entirely from your recurring & scheduled tasks — set them once and they project forward automatically.
- Every card reflects the same status flow and overdue detection — To Do, Doing, Done, and the red late marker.
- Any task you create from text or voice lands on the right day with its deadline already in place.
- Who you assign each task to decides whose photo shows on the row — and All Staff jobs get the group icon.
- Your working hours and closed days set where "today" begins and which future days a task can run.
- The calendar shares the dashboard with attendance — a task only moves to Doing once its owner is clocked in.
- Tap any past or current task to open its in-task chat and see exactly what happened.
- The reminder time on each row is the same one that drives your deadline notifications.
Which plan includes the Task Calendar?
Every plan, including Free. The Task Calendar is part of the core dashboard — there's nothing to unlock and no card to add. It simply reflects the tasks and schedules you already have, so the moment you create your first recurring task, the days ahead start filling in on their own.
Free
Included
Starter
Included
Pro
Included
Enterprise
Included
Frequently asked questions
Can I show my staff's photos on the calendar so tasks are easier to recognize?
Why does a future day already show tasks I haven't created yet?
How do I change a recurring task on a future day?
Do staff see each other's tasks on the calendar?
How far back can I look in the calendar?
See your whole week before it happens
The Task Calendar is already on your dashboard the moment you start. Create your first recurring task and the days ahead begin filling in on their own — past, today, and coming up, all on one strip.
No card required.