Exports for Payroll & Compliance: Work Hours & HACCP Records
Generate payroll-ready work-hours reports and signed HACCP compliance PDFs in Loopapa — pulled straight from what your team already logs.
It's the last day of the month. Payroll is due, and someone asks: "do we have last month's hours ready?" A few days later, a different request comes in — a food-safety inspector wants to see the fridge logs.
Loopapa answers both requests the same way: a few taps, and the record is ready. This guide covers the two reports you can generate on demand — an employee work-hours report for payroll, and a HACCP compliance report for inspections. You'll see what's inside each one, how far back you can pull records, and who on your team can generate them.
How do you generate a work-hours or HACCP report?
Both reports live in the same place: the Reports menu inside Task Management, the screen you already use to review and filter daily tasks. Set your date range, pick a report, and the file downloads immediately.
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1
Set your date range
Use the date filter already built into Task Management. How far back you can go is set by your plan's data history window — 7 days on Free, 30 on Starter, 180 on Pro, unlimited on Enterprise — the same window you see everywhere else in the app. Pick any range inside it, and the report covers exactly what you select.
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Filter to one person, if you need to
The same staff filter narrows any report to a single employee — handy when payroll or an inspector only needs one person's record instead of the whole team.
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Pick your report and download
Tap Reports and choose: Temperature Report or Cleaning Report for HACCP, or Employee Work Hours, Work Hours Summary, or CSV for hours. Each one downloads straight away, ready to print, sign, or send.
Work_Hours_Jul2026.pdf
Ready to download
What's actually in a work-hours report?
Loopapa turns the same clock-in and clock-out records into three formats, so you can match the report to what you actually need it for — a quick number before payroll, a printable detail sheet for a dispute, or raw rows for your payroll software.
See how attendance tracking works →Employee Work Hours
Every shift, every employee: clock-in, clock-out, and duration, with a total at the end of each person's section.
Best for: verifying a specific week or settling a dispute.
Work Hours Summary
Just the daily totals per employee, no clock-in/out detail, so it's quick to scan across a whole pay period.
Best for: a fast overview before you run payroll.
CSV export
Employee, date, clock-in, clock-out, duration, and status in a spreadsheet-ready file.
Best for: importing straight into your payroll software.
What the CSV looks like once you open it:
| Employee | Date | Clock in | Clock out | Duration |
|---|---|---|---|---|
| Elena K. | 2026-07-14 | 2026-07-14 08:58 | 2026-07-14 17:03 | 8.08 |
| Marco D. | 2026-07-14 | 2026-07-14 14:02 | 2026-07-14 22:15 | 8.22 |
| Elena K. | 2026-07-15 | 2026-07-15 09:00 | 2026-07-15 17:00 | 8.00 |
Admin
Every employee, across the whole business.
Manager
Only their own team — never another manager's staff.
Staff
Just their own hours, from their own dashboard.
What's in a HACCP report?
The same fridge readings and cleaning checks your team logs every day become two official documents — or a raw export, if you'd rather keep the data yourself.
See how temperature logging works →Temperature Report
Grouped by fridge or equipment, with its safe range, and a row per reading: date, time, temperature, any correction, who recorded it, and a signature line.
Best for: your routine compliance file, printed each week.
Cleaning Report
A monthly hygiene checklist: every cleaning task down the side, every day of the month across the top, with a mark wherever a task was completed — plus a line for who checked it.
Best for: proving your cleaning schedule actually happened.
Raw data export
The same temperature and cleaning records as structured data, for your own record-keeping system or a food-safety authority that wants data instead of a printed sheet.
Best for: keeping a digital archive alongside the printed report.
Riverside Kitchen
Temperature Report · Jul 1–14, 2026
| Date | Time | Temp | Recorded by |
|---|---|---|---|
| Jul 14 | 07:12 | 3.8°C | Marco D. |
| Jul 13 | 07:05 | 4.1°C | Elena K. |
Admin
Every fridge, checklist, and location you manage.
Manager
Only their own location's HACCP records.
A Friday at The Aldergate Hotel
Priya runs the front of house at a 40-room boutique hotel. On a normal Friday, two things land on her desk that have nothing to do with each other — except that Loopapa handles both the same way.
Payroll, before she logs off
Priya opens Reports, picks Work Hours Summary for the pay period, and has a PDF ready for the bookkeeper in under a minute. Sana and two others picked up extra housekeeping shifts this month — the totals are already right, pulled straight from their clock-ins.
An inspector, standing at the front desk
The health inspector asks for the walk-in fridge log. Priya taps Reports again, this time Temperature Report, and hands over a signed PDF covering three weeks — Luca's routine morning checks, with the hotel's logo and a line for her signature already built in.
Two very different Fridays, same two taps — because both reports are just what the team already logged, reorganized into something Priya can hand someone.
How this connects to the rest of Loopapa
These reports don't ask your team to log anything new — they reorganize what's already being tracked elsewhere in the app.
Attendance tracking
Work-hours reports are built entirely from clock-in and clock-out data — nothing extra for anyone to log.
See how attendance tracking works →Temperature logs & hygiene checklists
HACCP reports come straight from the same fridge readings and cleaning checks your team already records.
See how temperature logging works →Roles & permissions
Who can pull which report — and for which team or location — is controlled by the role you assign them.
See how roles and permissions work →Manage your people
The staff filter on every report uses the same employee list and settings you manage here.
See employee settings →Looking for the reports staff send you by voice or text, instead of the ones described here? That's a separate feature — see how staff reports work →
Which Loopapa plan includes these reports?
Both HACCP PDF reports and work-hours reports — PDF and CSV — are included from the Starter plan. Pro adds room to grow: more fridges to track, the HACCP raw-data export, and the Manager role to delegate reporting across a bigger team.
Free
€0
- No PDF or CSV reports yet
- Full attendance & HACCP logging (1 fridge), so nothing to backfill later
Starter
€29/mo
- Everything in Free
- HACCP PDF reports — Temperature & Cleaning
- Work Hours reports — PDF and CSV
- Up to 2 fridges
Pro
€89/mo
- Everything in Starter
- Up to 100 fridges
- HACCP raw data export (CSV)
- Manager role, to delegate reporting across a bigger team
Enterprise includes everything above, plus reports across multiple locations.
Frequently asked questions
The details people usually want to know before they rely on these reports.
How far back can I pull a report?
What's the difference between the HACCP PDF and the CSV export?
Can staff see the whole team's work hours?
What happens in the report if a shift is still open?
How long do I need to keep payroll and HACCP records?
Get your first real report in minutes
Start on Starter and turn this month's hours or last week's temperature checks into a report you can actually hand someone — no new data entry, just what your team already logged.
Try Starter free for 14 daysYour team's data is already there — nothing to set up first.