Run Every Branch From One Account: Businesses, Managers & Roles

Team & Roles

The second branch is where things start to get messy

Opening a second location is a good day for any business. The weeks after are when the mess usually starts. Two teams end up in one shared task list. Reports from one site land next to reports from the other. A new hire at the second branch scrolls past checklists that belong to a building they have never entered. And the alternative many owners try — a separate account for every location — means separate logins, separate setups, and a constant feeling that half the operation is out of sight.

The root problem is rarely the people. It is that most tools give a growing operation only two bad options: pile everyone into one workspace, or split the company across disconnected accounts. Either way, nobody sees exactly what they should — owners see too much noise, staff see things that are not theirs, and managers sit somewhere in between with no clear lane.

Loopapa takes a third path. One admin account can run any number of separate businesses — a second branch, a new location, even a completely different venture — and each one works as its own clean, independent workspace with its own team, its own manager, and its own data. This guide walks through how that works, and exactly what admins, managers, and staff each see.

The old way

A Account 1 · login

B Account 2 · login

C Account 3 · login

With Loopapa

1 One account

Downtown branch

Airport branch

Seaside venture

One account, several businesses — each one fully its own

In Loopapa, a business is a complete, self-contained workspace. When you open My businesses from your settings, you see every business you run as its own card, and you move into any of them with a single tap. There is no second login and no separate setup to keep in sync — the same account carries all of them.

What makes this work is that nothing leaks between businesses. Each one keeps its own team, its own tasks, its own reports, its own attendance records, its own Handbook, its own equipment logs, and its own settings. A checklist you write for one branch never shows up in another. A report filed at the airport site stays with the airport site. When you are inside a business, you see that business and nothing else.

Each business even looks like itself. It carries its own name and logo, and the whole app rebrands the moment you switch, so it is always obvious which one you are working in. The result is the clarity of separate accounts with the convenience of a single one.

My businesses

DB

Downtown Bistro

8 staff · 1 manager

Own tasks Own reports Own Handbook

AC

Airport Café

5 staff · 1 manager

Own tasks Own reports Own Handbook

Separate data, separate branding — one account.

How to add a business and switch between them

Adding a new business takes seconds, and moving between the ones you already run is a single tap. Here is the whole flow.

1

Open My businesses

From your settings, tap My businesses to see every business you run, each on its own card.
2

Add a new one

Tap the add button, give the business a name, and Loopapa sets it up as a fresh workspace — its own settings, its own empty task list, ready for you to invite a team.
3

Tap to switch

Tap any business card to move into it. The whole app rebrands to that business, and you see only its team, tasks, and reports — until you switch again.

DB

Downtown Bistro

Active business

AC

Airport Café

Active business

DB Downtown Bistro

AC Airport Café

Tap a card — the whole app switches with you.

Who sees what: admin, manager, and staff

Inside every business, Loopapa gives you three clear layers of access. Each person sees exactly what their job needs and nothing beyond it — which keeps the app calm for staff, focused for managers, and complete for the owner.

A

Admin

The owner account. Sees and controls everything across all their businesses, and is the only role that can switch between them.

Create businesses and switch between them
Manage settings, billing, and the whole team
Full view of every task and report

M

Manager

Runs the day-to-day for one business. Gets the full operations dashboard, minus the ownership controls — no settings, billing, or business switching.

Create and assign tasks to their team
Approve or reject the reports staff send in
Sees only their own team, not the whole company

S

Staff

The people doing the work. They get a focused view of what is theirs — no clutter from other roles, other teams, or other businesses.

See and complete the tasks assigned to them
Clock in, send reports, and chat on their tasks
Never see settings, billing, or other teams

These layers connect naturally to the rest of Loopapa. When staff finish work, they send it up as a report the manager can approve or reject — see how that flows in staff reports from a phone. And how work reaches each person in the first place is covered in assigning work your way.

One owner, one manager per business — on purpose

Every business in Loopapa has a single line of responsibility: one owner account above, and one manager running the floor. This is a deliberate design choice, not a missing feature — and for a growing operation it is a quiet strength.

When one manager owns a business day-to-day, accountability is never blurry. You always know exactly who is answerable for that site's tasks, reports, and team. There is no committee of half-managers stepping on each other, no shared login that nobody really controls, and no orphaned access left behind when someone moves on. The chain of command reads top to bottom at a glance.

And because the owner can run any number of businesses, scaling up does not mean crowding more managers into one site — it means giving each new branch its own clear owner-and-manager pairing. Ten branches become ten clean lines of responsibility, not one tangled org chart.

A Owner account

Downtown Bistro

M 1 manager

Own team

Airport Café

M 1 manager

Own team

One clear owner-and-manager line per business.

A day in the life: one owner, two hotels

Maria owns two small hotels — Harbor View Hotel down by the water and Old Town Suites up in the historic quarter. They share nothing operationally: different teams, different routines, different regulars. Here is how her morning runs on Loopapa.

HV

Harbor View Hotel

Managed by Tom · 9 staff

Maria opens Harbor View first. Tom, her manager here, has already assigned the morning housekeeping round and approved last night's closing report. She sees the whole picture for this property — and only this property.

Housekeeping round — assigned to 4 staff

Closing report — approved by Tom

OT

Old Town Suites

Managed by Lena · 6 staff

One tap later, Maria is in Old Town Suites. The app has rebranded entirely — different name, different team, different Handbook. Lena runs this property, and none of Harbor View's tasks or people are anywhere in sight.

Breakfast setup — assigned to 2 staff

Suite check — Lena's own Handbook steps

What Maria's staff see

Down on the floor, the view is even simpler. A housekeeper at Harbor View opens Loopapa and sees only her own tasks for that hotel — her checklists, her clock-in, her task chat. She has no idea Old Town Suites exists in the account, and never needs to. Each staff member belongs to exactly one hotel, so the app stays clean and focused no matter how many properties Maria adds above them.

Where teams and roles fit in the rest of Loopapa

Businesses, managers, and staff are the frame — everything else in Loopapa hangs off it. Once each business has its own team in place, here is what naturally comes next.

Set up each business

Every new business gets its own working hours, work zones, and closed days. Walk through the first-run setup in setting up your workspace.

Manage the whole team

Add people, set who reports to whom, and keep everyone in one place — see managing every employee from one screen.

Track attendance per business

Each team clocks in against its own location. See how in staff attendance from a phone.

Assign the work

Send tasks to one person, a group, or the whole team within a business — covered in assigning work your way.

Give each business its own Handbook

Procedures stay specific to each site's team — build one in building your team's Handbook.

Keep reports flowing to managers

Staff send work up; the right manager approves it. See letting staff send reports from their phone.

Which plan do teams and roles come with?

The essentials are there from day one. Running a business with an admin account and a staff team is part of Loopapa's core on every plan — you can start organizing people and work without paying anything up front. As your operation grows, higher plans open up more room: more room to scale your team, and the ability to run additional separate businesses from the same account.

Rather than list numbers that change over time, we keep the current limits in one place that always stays up to date. Check exactly what each plan includes on the pricing page.

Start here

Run a business with an admin and a staff team, assign work, and keep everyone in one place — no card required to begin.

Room to grow

As you expand, unlock more team capacity and the ability to run several separate businesses from the same account.

Frequently asked questions

How businesses, managers, and staff work together in Loopapa.

Can I run more than one business from a single account?

Yes. One admin account can own several separate businesses and switch between them from the My businesses screen. Each business is its own independent workspace, so you get the clarity of separate accounts without a second login. Higher plans allow more businesses — check the pricing page for the current limits.

Can staff at one business see another business?

No. Every staff member and manager belongs to exactly one business and only ever sees that one. Tasks, reports, attendance, and the Handbook are fully isolated per business, so nothing from one site is visible in another. Only the owner account can move between businesses.

How many managers can a business have?

Each business has one active manager. This keeps a single, clear line of responsibility for every site — you always know who is answerable for that business's team, tasks, and reports. If you run several businesses, each one gets its own dedicated manager.

What can a manager do that staff cannot?

A manager runs the day-to-day of one business: creating and assigning tasks, and approving or rejecting the reports staff send in. They get the full operations dashboard but not the ownership controls — no settings, billing, or business switching. Staff see only the tasks assigned to them.

Does each business keep its own settings and branding?

Yes. Each business has its own name and logo, and the app rebrands the moment you switch, so it is always clear which one you are in. Working hours, work zones, closed days, and language are all set per business — so a café and a hotel under the same account can run on completely different routines.